Job Overview

We are looking for an organized Administrative Assistant to help keep our day-to-day operations running smoothly. The ideal candidate is reliable and has strong communication and organizational skills.
Responsibilities include:
Making outbound calls and answering inbound phone calls.
Assisting with hiring administration, including tracking applicants, scheduling interviews, and entering data.
Data entry and updating records.

On the job training is provided

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping
• Organize and maintain filing systems—both digital and physical—to ensure easy retrieval of documents
• Support scheduling appointments, meetings, and calendar management for team members
• Assist with clerical tasks such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail
• Provide customer support by responding to inquiries promptly and professionally via phone or email
• Maintain office supplies inventory, coordinate with vendors as needed, and ensure the office environment remains organized and efficient

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer skills
• Experience with data entry, filing systems, and clerical tasks in a professional setting
• Familiarity with QuickBooks or similar bookkeeping software is preferred
• Excellent customer service skills along with strong phone etiquette for handling multi-line phone systems
• Previous experience working in a medical or dental office environment is a plus; dental receptionist or dental office experience highly valued
• Ability to type quickly with high accuracy; proofreading skills are essential
• Strong organizational skills to manage multiple priorities efficiently
• Prior administrative experience in a healthcare setting is advantageous but not required
• Demonstrated ability to support team members effectively while maintaining confidentiality

Join us as an Administrative Assistant (Part-time) and become a vital part of our vibrant team! Your enthusiasm, organizational prowess, and dedication will help us deliver outstanding service while fostering a positive work environment. We look forward to welcoming someone eager to make an impact through their proactive support and professional expertise!

Pay: $19.00-$25.00 per hour

Work Location: Hybrid remote in Toronto, ON M5C 1E5