Assistant to CEO/ Admin Officer

Assistant to CEO & Administration Officer

We are looking for a highly organized, proactive, and responsible Assistant to the CEO & Administration Officer to support the CEO in daily business activities while also managing general administrative operations.

The ideal candidate should have excellent communication and organizational skills, be comfortable handling confidential information, and have the ability to manage multiple tasks efficiently.

Key Responsibilities:

Executive Support

  • Provide day-to-day administrative and operational support to the CEO.
  • Manage the CEO’s calendar, appointments, meetings, and schedules.
  • Coordinate meetings and prepare agendas, documents, and presentations when required.
  • Handle emails, correspondence, and follow-ups on behalf of the CEO.
  • Prepare reports, presentations, and other business documents.
  • Maintain confidentiality of sensitive business and personal information.
  • Coordinate with internal teams, clients, vendors, and other stakeholders on behalf of the CEO.
  • Follow up on assigned tasks and ensure timely completion.
  • Assist the CEO with travel arrangements, bookings, and other logistics.

Administration

  • Manage day-to-day office administration and ensure smooth office operations.
  • Coordinate with vendors, suppliers, and service providers.
  • Maintain office records, documents, and administrative files.
  • Monitor office supplies, equipment, and general office requirements.
  • Handle administrative correspondence and documentation.
  • Assist with employee-related administrative matters when required.
  • Coordinate maintenance, utilities, and other office-related services.
  • Support management in organizing company events, meetings, and other activities.
  • Prepare administrative reports and maintain relevant records.

Requirements:

  • Bachelor’s degree in Business Administration, Management, or a related field.
  • 2–4 years of relevant experience in executive assistance, administration, or a similar role.
  • Excellent verbal and written communication skills.
  • Strong organizational and time-management skills.
  • Proficiency in MS Office, particularly Word, Excel, and PowerPoint.
  • Ability to handle confidential information with discretion.
  • Strong follow-up and coordination skills.
  • Ability to multitask and work under pressure.
  • Professional appearance and attitude.
  • Strong attention to detail and problem-solving abilities.
  • Previous experience working directly with senior management or a CEO will be an advantage.

Work Location: In person

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...