We are seeking a highly organized and professional Executive Secretary – Assasa Asset Management to provide comprehensive administrative and secretarial support to the Managing Director and executive management. The role will be responsible for managing correspondence, executive schedules, board meeting coordination, documentation, and official company records while maintaining a high level of confidentiality and professionalism.

Key Responsibilities

• Provide comprehensive administrative and executive secretarial support to the Managing Director.
• Manage incoming and outgoing correspondence between Assasa Asset Management, the Awqaf Board, and the Portfolio Management Agent (PMA).
• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements as required.
• Coordinate board and management meetings, including scheduling, agenda preparation, meeting materials, and minutes.
• Prepare accurate meeting minutes and follow up on action points and deadlines.
• Maintain and organize official company records, contracts, reports, and governance documents.
• Ensure proper document control, version management, filing, archiving, and confidentiality of sensitive information.
• Support the preparation, formatting, and submission of reports and presentations to the Awqaf Board.
• Coordinate internal and external meetings with senior management, government entities, and other stakeholders.
• Provide general administrative support to the executive management team and assist with day-to-day office administration.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field is preferred; a diploma may be considered with relevant experience.
• Minimum 3 years of experience in executive secretarial, personal assistant, or administrative support roles.
• Previous experience supporting senior executives, directors, or management teams is preferred.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with excellent attention to detail.
• Experience in document management, meeting coordination, and professional correspondence.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Ability to manage multiple priorities and work effectively under deadlines.
• Professional appearance, communication, and interpersonal skills.

Ideal Candidate

The ideal candidate will be a highly organized, discreet, and detail-oriented professional who can effectively support senior management in a fast-paced executive environment. Strong communication skills, confidentiality, document management, and the ability to coordinate with senior stakeholders are essential for this position.

Job Type: Full-time

Pay: AED6,000.00 - AED7,000.00 per month

Experience:

• In executive secretarial or administrative support roles: 3 years (Required)

Work Location: In person