Role Description

• Manage and coordinate executive calendars, including scheduling, rescheduling, and confirming meetings, appointments, and events across multiple time zones.
• Monitor and manage inboxes by prioritising emails, responding professionally on behalf of executives, and ensuring urgent matters are addressed promptly.
• Coordinate local and international travel arrangements, including flights, accommodation, transportation, itineraries, and last-minute changes.
• Prepare, edit, proofread, and organise documents, reports, presentations, proposals, and correspondence with a high level of accuracy and professionalism.
• Track tasks, deadlines, projects, and follow-ups to ensure smooth day-to-day operations and accountability across teams.
• Act as a gatekeeper and first point of contact for internal and external stakeholders, maintaining professional communication at all times.
• Handle confidential and sensitive information with discretion, integrity, and professionalism.
• Provide bookkeeping and administrative support, including invoicing, expense tracking, payment follow-ups, and maintaining accurate records.
• Support operational workflows by creating and maintaining systems, processes, SOPs, and digital filing structures.
• Coordinate virtual meetings, prepare agendas, take meeting notes, and follow up on action items.
• Assist with research, data collection, reporting, and project coordination as required.
• Liaise with clients, suppliers, and team members to ensure tasks and deliverables are completed efficiently.
• Utilise project management and communication tools such as Asana, ClickUp, Slack, Trello, Microsoft Teams, and Google Workspace to maintain workflow and collaboration.
• Anticipate executive needs, solve problems proactively, and ensure nothing falls through the cracks in a fast-paced remote environment.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or Administrative Coordinator in a remote or fast-paced environment.
• Exceptional organisational and time-management skills with the ability to prioritise multiple tasks simultaneously.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and ability to maintain a high level of accuracy.
• Proficiency in Microsoft Office, Google Workspace, Zoom, Slack, and project management platforms such as Asana, ClickUp, or Trello.
• Ability to work independently, take initiative, and adapt quickly to changing priorities.
• Strong problem-solving abilities with a proactive and solutions-driven mindset.
• Ability to maintain confidentiality and professionalism when handling sensitive information.
• Comfortable working remotely with minimal supervision while remaining highly responsive and accountable.
• Experience with bookkeeping, invoicing, CRM systems, or operational support will be advantageous.
• Ability to manage executive priorities, stakeholder communication, and operational workflows effectively.

What We’re Looking For

• We are seeking a highly organised, proactive, and resourceful Remote Personal Assistant who thrives in a fast-paced environment.
• This role requires someone who can think ahead, manage competing priorities, and provide seamless support to executives and teams remotely.
• The ideal candidate is detail-oriented, tech-savvy, and confident in handling a wide range of administrative and operational responsibilities.
• You should be comfortable working independently, communicating professionally with clients and stakeholders, and taking ownership of tasks from start to finish.

Benefits

• The monthly salary is $900.