Logistics And Fleet Specialist

Description

INEOS Automotive – built for more

Since we started our journey to build a world class, no nonsense 4x4, we’ve come a long way. We’ve established INEOS Automotive as a serious contender in vehicle development and manufacturing. We’ve partnered with some of the biggest names in the automotive industry. We’ve made our way from vision to prototype. We’ve secured a world-class production facility and delivery team. We’ve delivered Grenadiers to customers all around the world. We’re building our double cab pick up, the Quartermaster.

People and culture

Easy never changed anything. Not in manufacturing, science, engineering or energy – and certainly not elite sport. At INEOS we tackle every challenge head-on, and we help extraordinary athletes achieve extraordinary things. When it comes to making positive change, we know nothing gets done without grit, rigour and humour. Our automotive team consist of around 1500 employees, 10 locations and 44 nationalities, we’re an international team working together to challenge the ordinary.

If this sounds like you, let’s talk.

Your role

Responsible for managing and coordinating the end-to-end logistics (import & export) and fleet lifecycle for vehicles and parts across Sub-Saharan Africa (SSA) and the Middle East (MENA logistics/shipping). This includes import/export logistics (air & sea freight), customs compliance, fleet administration, supplier management, SAP processing, and cross-functional coordination with Aftersales, Finance, Operations, Commercial and Shipping teams. Focused on accuracy, compliance, dealer delivery timelines, and internal control standards.

This position is open to candidates based in Dubai or Cape Town.

Responsibilities include (but are not limited to):

  • Supports with the creation, deployment, and on-going management of key operational processes, such as planning, tracking and reporting on our sales and logistics progress vs objectives.
  • Operates and provides regular reporting and expertise on the process of distributing, shipping, exporting and importing of vehicles and parts in a timely and cost-efficient manner – including the importation process in South Africa and SADC countries.
  • Raises PRs for internal approval and PO creation for our service providers – ensures on or below budget spend, in liaison with Finance and Regional team. A key SAP user.
  • Liaise with INEOS Kavango team to ensure all inbound and outbound logistic expectations and deliverables are coordinated.
  • Coordinate INEOS Fleet vehicle loans to Business Partners, Dealers, and externals such as Press and Marketing contacts – ensure tracked process of handover and hand back of vehicles within agreed and approved time frames, noting any damage and wear and tear requirements. Coordinate maintenance of the fleet.
  • Engage with external logistics and fleet service providers to ensure any and all elements of logistics and fleet coordination are delivered.
  • Liaise directly with our Dealer/Distributor partners to ensure tracking, reporting and execution of their inbound and outbound shipping requirements – as a support to the Sales Ops Lead and RBMs.
  • External partners can include (not exhaustive): DSV, DHL, Customs & Excise, Transnet Ports, Neovia Logistics, Dealers, African Transit, Mekaish, Cancom, WWS, Shipping Lines, Airlines, Middle East partners and GSO authorities.
  • VAT refunds, export/import clearances and operating all vehicle movements related to our distribution models.

What we are looking for

  • Diploma/Vocational Certificate in Logistics, Supply Chain, Business Administration, Business Psychology, or successfully completed apprenticeship and work experience in relevant field.
  • 5 years of working experience – ideally in a similar automotive or international export/import distribution/logistics role.
  • Excellent English communication skills.
  • Advanced Excel, PPT and Word skills.
  • Effective organizational/project management abilities.
  • Interested in doing something new, being part of an adventure and advocating own ideas.
  • A pro-active self-starter, working in a fast-paced environment with a great team – being a positive person and willing to go the extra mile.
  • Open to travel as and when required.

If the role sounds of interest and you want to learn more please apply.

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...