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• About careerzynith – Pioneering Health Information Management

careerzynith is a recognized leader in Health Information Management (HIM) and Revenue Integrity services, dedicated to empowering healthcare providers with accurate, compliant, and financially sound medical record solutions. Our mission is to bridge the gap between clinical documentation and financial reimbursement, ensuring that every patient encounter translates into the rightful revenue for our clients while upholding the highest standards of data privacy and regulatory compliance. As the healthcare landscape evolves with new payer models, technology integrations, and patient‑centric care pathways, careerzynith remains at the forefront, leveraging cutting‑edge analytics, seasoned clinical expertise, and robust operational processes to drive measurable results.

Why This Role Matters

In the fast‑moving Revenue Recovery Department, the

Project Associate

plays a pivotal role in the end‑to‑end cycle of medical record retrieval, data validation, and billing reconciliation. By collaborating with registered nurses, certified coders, and billing specialists, you will directly influence the speed and accuracy of reimbursement for our client hospitals and health systems. This position offers a unique blend of hands‑on data work, patient‑focused communication, and strategic reporting—all within a supportive hybrid work model that balances remote productivity with in‑office teamwork.

Key Responsibilities – What You’ll Do Every Day

Medical Record Retrieval:

Access and extract patient records from a variety of hospital information systems (EHRs, PACS, and legacy databases) while adhering to HIPAA and internal security protocols.

Itemized Billing Preparation:

Generate detailed patient bills in formats required for internal audits, payer submissions, and external compliance reviews.

Data Entry & Validation:

Accurately input and cross‑verify clinical and financial data into hospital accounting platforms, ensuring completeness and consistency.

Provider Communication:

Conduct professional phone outreach to post‑acute care facilities, physicians’ offices, and ancillary service providers to gather missing documentation or clarify billing questions.

Report Generation & Analysis:

Build, run, and interpret custom reports using Excel, SQL‑based tools, or proprietary careerzynith dashboards to highlight trends, gaps, and recovery opportunities.

Support Recovery Initiatives:

Assist the recovery team with ad‑hoc data collection, audit preparation, and documentation indexing to accelerate claim submissions.

Scanning & Indexing:

Perform high‑volume scanning of paper records, apply OCR technology, and organize digital files for rapid retrieval by coding and billing teams.

Continuous Improvement:

Identify process bottlenecks, propose workflow enhancements, and participate in team huddles aimed at boosting efficiency and accuracy.

Essential Qualifications – What You Must Bring

• High school diploma or GED required; Associate’s degree in Health Information Management, Business Administration, or a related field preferred.

• Minimum of 2 years of experience in medical records handling, data entry, or health‑care administrative support.

• Demonstrated proficiency with Microsoft Excel (pivot tables, VLOOKUP, data validation) and familiarity with electronic health record (EHR) systems.

• Strong attention to detail with a proven track record of error‑free data transcription and documentation indexing.

• Excellent verbal and written communication skills, especially when interacting with clinical staff and external facilities.

• Ability to work independently in a remote setting while maintaining consistent collaboration with on‑site teammates (2–3 days per week in the West Hempstead office).

• Understanding of HIPAA regulations, medical terminology, and basic coding concepts (ICD‑10, CPT) is highly advantageous.

Preferred Qualifications – What Sets You Apart

• Certification as a Certified Coding Associate (CCA) or Certified Professional Coder (CPC).

• Experience with revenue cycle management software such as Epic, Cerner, or Meditech.

• Knowledge of claim denial management and revenue recovery strategies.

• Advanced Excel skills (macros, Power Query) or exposure to data‑visualization tools like Tableau or Power BI.

• Prior experience in a hybrid or fully remote role, demonstrating self‑discipline and time‑management expertise.

Core Skills & Competencies – How You’ll Succeed

Analytical Acumen:

Ability to