Senior Art Collections

Senior Art Collections & Inventory Manager Arturo Palomba Gallery LLC Dubai, United Arab Emirates Full-Time | Permanent Employment | On-site Compensation & Benefits Arturo Palomba Gallery LLC is seeking an experienced collections professional to join our expanding international team. We offer an attractive long-term employment package including: - AED 20,000–30,000 monthly fixed salary - Annual Performance Bonus - UAE Employment Visa - Comprehensive Medical Insurance - Paid Annual Leave - Annual Flight Ticket - Company laptop and mobile phone - Professional development and specialist training - Opportunity to attend international art fairs and exhibitions - Long-term career progression - Direct collaboration with internationally recognised artists, collectors and institutions The final compensation package will depend on experience, international exposure and previous collection-management responsibilities. About Arturo Palomba Gallery Arturo Palomba Gallery LLC is an international contemporary art gallery headquartered in Dubai. The Gallery manages exhibitions, artist residencies, international sales, collector services and multidisciplinary cultural projects. As our collection and international activities continue to expand, we are strengthening our internal collections-management department to ensure the highest standards of documentation, preservation, logistics and inventory control. About the Role We are seeking a highly organised Senior Art Collections & Inventory Manager responsible for overseeing the complete lifecycle of artworks within the Gallery. The successful candidate will ensure every artwork is professionally documented, tracked, stored, transported, exhibited and delivered according to museum-quality standards. This position combines collection management, logistics coordination, registrar responsibilities and inventory control. Key Responsibilities Collection Management - Maintain the Gallery's complete artwork inventory. - Register all incoming and outgoing artworks. - Assign and manage inventory identification numbers. - Maintain digital and physical inventory records. - Monitor artwork locations in real time. - Manage inventory audits and reconciliation. Artwork Documentation - Prepare detailed artwork records. - Maintain provenance documentation. - Manage Certificates of Authenticity. - Archive invoices, contracts and ownership records. - Organise high-resolution photography. - Update catalogue information. - Maintain artist files. Registrar Responsibilities - Coordinate artwork movements. - Prepare loan documentation. - Monitor exhibition inventories. - Coordinate temporary imports and exports. - Maintain exhibition checklists. - Prepare condition reports. Logistics & Shipping - Coordinate international shipments. - Liaise with customs brokers. - Coordinate fine-art transport companies. - Arrange artwork insurance. - Supervise professional packing. - Monitor deliveries worldwide. Storage Management - Supervise artwork storage. - Monitor environmental conditions. - Coordinate conservation requirements. - Organise warehouse layouts. - Optimise storage capacity. - Maintain security procedures. Collection Care - Schedule condition inspections. - Coordinate conservation specialists. - Maintain handling procedures. - Supervise artwork installation. - Develop preventive conservation standards. Digital Asset Management - Manage collection databases. - Update inventory software. - Maintain image libraries. - Generate inventory reports. - Prepare management dashboards. - Improve collection workflows. Required Qualifications - Bachelor's degree. - Minimum 5–8 years' experience in gallery, museum, auction house or private collection management. - Experience managing professional artwork inventories. - Knowledge of registrar procedures. - Understanding of artwork handling standards. - Experience coordinating international shipping. - Strong organisational skills. - Advanced Excel skills. - Experience using collection-management software. - Excellent English. Preferred Experience Candidates with experience in the following will receive particular consideration: - Contemporary Art Galleries - Museums - Auction Houses - Private Collections - Art Fairs - Fine Art Logistics - Collection Management Systems - MuseumPlus - ArtLogic - ArtBinder - ArtBase - ArtCloud - GalleryManager - International Customs Documentation - Fine Art Insurance Ideal Candidate We are looking for someone who combines precision, organisation and a genuine passion for contemporary art. The successful candidate will ensure that every artwork entrusted to the Gallery is managed according to the highest international professional standards. This role requires exceptional attention to detail, excellent planning skills and the ability to coordinate artists, collectors, transport companies, registrars and installation teams simultaneously. Strategic Importance This role will become the operational backbone of the Gallery. The successful candidate will contribute to building one of the most professionally managed private contemporary art inventories in the region. Responsibilities include developing: - Inventory Standards - Collection Policies - Artwork Tracking Procedures - Registrar Protocols - Shipping Procedures - Condition Report Standards - Collection Database - Documentation Policies - Storage Guidelines - Audit Procedures Selection Process The recruitment process includes: - CV Review - Portfolio of previous collection-management experience - Technical Interview - Inventory Management Assessment - Final Interview with Gallery Management Shortlisted candidates may be asked to discuss: - Complex artwork logistics. - International shipments. - Inventory software used. - Museum or gallery collection procedures. - Registrar responsibilities. - Risk-management strategies. Application Materials Applicants should submit: - Professional CV - Short Cover Letter - Collection Management Experience - Inventory Software Experience - Current Country of Residence - Notice Period - Salary Expectations Career Development Outstanding candidates may progress toward: Director of Collections & Operations with responsibility for the Gallery's international inventory, logistics, registrar department and collection-management systems. How to Apply Please submit your application directly through LinkedIn. Only applications received through LinkedIn will be considered.

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